Organizational Structure and Policies
Membership roles and Journal officers
- Registered readership and contributors – readers and contributors can freely register online;
- Self-appointed Editorial Board for decision making and serving as managing editors. Since people’s commitments and participation may change with time, each year there will be a call for self-reappointment, so we won’t have people on the list who do not want to participate.
- Managing editors (2 for each manuscript plus 1 Main Editor). Two managing editors are solicited to serve from the Editorial Board. They are joined by one of the Main Editors. Eeach Managing Editorial Team has three members. The managing editors decide if it is worth sending a manuscript to the reviewers. If so, they will select the reviewers and make the final decision about its publication. If the paper is accepted, they will be responsible for readability feedback to the author(s) and suggestions for improvement of the paper. The managing editors will be also responsible for placing the finalized, accepted paper on the journal’s website (i.e., publication). Finally, the managing editors can invite commentators on the accepted paper. They are responsible for managing the work of the invited commentators and for preparing and placing the finalized commentaries on the journal’s web.
- Invited editors (at least 2 or more) – volunteer or are invited and appointed by the Editorial Board or the editor-in-chief for preparing a collection of articles on a topic. Like managing editors, the invited editors are responsible for selecting reviewers, decision making, readability feedback, and eventual putting the papers on-line [a concern: there can be a conflict of interests between the invited editors’ decision making about the manuscripts’ acceptance and their desire to see the invited issue done. How can we resolve this potential conflict of interest?] Finally, the invited editors can invite commentators on the special issues. They are responsible for managing the work of the invited commentators and for preparing and placing the finalized commentaries on the journal’s web.
- Book review editors (3 people) – invite people for reviewing books, coordinate book reviewing, provide readability copyediting feedback, placing ready book reviews online.
- Registered reviewers selected by the managing editors (2-4 for each manuscript). The reviewers are responsible for providing the editors with their advice of whether or not they recommend the manuscript for publication and justifying their recommendations. In case, they recommend publication, they are also responsible for providing readability feedback to the author(s) and suggestions for improvement of the paper.
- Invited commentators – commentators for an accepted manuscript can be invited by the managing editors or by the invited special issue editors to write a commentary on a paper or papers.
- The editor-in-chief will be responsible for the coordination of the journal work and staff, facilitation of DP Editorial Board decision making, providing leadership for the DP Editorial Board, selecting managing editors, and special issue editors. The editor-in-chief is also responsible for “foreign affairs” of communicating with the outside organizations. The editor-in-chief is elected by the Editorial Board for the tenure term.
- The deputy of the editor-in-chief (3 people) will be responsible for helping the editor-in-chief for the coordination of the journal work and staff, facilitation of the DP Editorial Board decision making, selecting managing editors, and special issue editors. The deputy editor-in-chief is also responsible for “foreign affairs” of communicating with the outside organizations. The deputy editor-in-chief is elected by the Editorial Board for the tenure term. In a case when the editor-in-chief submits his or her own manuscript to the journal, the deputy of the editor-in-chief will manage the manuscript through the process.
- Tenure of all elected officers is 4 years
Preparing new staff for the new tenure.
The upcoming staff (i.e., the editor-in-chief, the deputy editor, the review editors, the ombudspersons) will be elected by the Editorial Board on the year before the end the staff’s tenure to learn the process through observation, participation in work communication, and apprenticeship to become the next staff.
Nomination and the election of the Journal Officers
There are two kinds of officers in the DPJ:
Self-appointed or appointed officers. No election necessary:
- Self-nominated Editorial Board members. No election is necessary. The mandate expires after a year. To be an active member of the EB, one needs to "self-appoint" once a year. (Technically this can be done through the website, that tracks registration and the role of an editor who is picked at the time of the registration. An e-mail can be automatically issued a month before the end of the period with a gentle reminder to renew one's registration as an editor.)
- Managing Editors (2 from the Editorial Board plus 1 Main Editor) – solicited and appointed by the Editor-in-Chief and Deputy Editors-in-Chief.
- Invited Editors – volunteered or invited and appointed by the Editorial Board and/or the Editor-in-Chief.
- Referee/reviewers – selected from the broader DP community and appointed by DPJ Editors.
Elected officers of the DPJ:
Editor-in-Chief – 1
Deputy Editor-in-Chief – 3
Book Review Editors – 3
Treasurer – 1 [We wonder if, for practical financial and legal reasons, the Treasurer may have to be from the country where the bank holding our funds is located, no? The USA?].
Nomination and election procedures
- Nomination and election occurs every 4 years in June-July a year before the current tenure of the DPJ elected officers expires for creating continuity and promoting learning processes;
- Any active member of the Editorial Board can self-nominate or be nominated and elected for DPJ elected officer.
- The nomination period is for 3 weeks and stops at least 1 week before the election.
- Each nomination should contain reasons for nomination, especially regarding the nominee’s scholarly work in dialogic pedagogy (in a broad sense), organizational/communal/editorial/fundraising/finance management/reviewing experience (whatever is relevant for the job), and the particular reasons that would make her or him professionally suitable candidate for the position of the Editor-in-chief.
- In case of a tie in the number of votes for the officers, the tie will be resolved through an ad hoc decision making in a case by case manner.
Decision Making Process and Procedures
- Any member of the Editorial Board (EB) can bring an issue to the Editorial Board email for discussion;
- Any member of EB can propose a motion along with its PROs and CONs;
- The email discussion of the issue and the proposed motions will continue until it saturates and exhausts itself;
- A facilitator (the Main Editor) suggests a week of a grace period before voting on the proposed motions to make sure that people are ready to vote. Any EB member can ask for an extension of the grace period.
- Online voting is set up for 7 full days by a facilitator with a dynamic report on voting available for the community;
- The voting results are reported to the EB email listserv. The report should include:
- Number of people who voted and their percentage to the total EB members;
- Number and percentage of votes for each voting option;
- Optional comments
- If the voting decision set by a majority of those EB members who voted was decisive, the decision is recorded as the final decision. If, however, the voting was not decisive (e.g., a tie), a decision will be made through an ad hoc procedure.